The Data Controller for Archives data is Corporate Officer of the House of Lords (Clerk of the Parliaments).
Collection of your personal data
Where you provide personal information to the Archives via the website, for example when you send a feedback form or participate in a web forum hosted on our site, it will be used only for the services you requested and as specified on the relevant pages of the site.
Use of your personal data
The lawful basis for collecting and using the personal data will depend on the specific context in which we collect it.
However, we will normally only process your personal data:
- where we have your consent to do so
- where we need to for the purposes of Parliamentary functions
- where the processing is necessary for our legitimate interests and not overridden by your rights
We will use the personal data you have provided for the purpose it was given. We may also occasionally contact you to improve our services where appropriate.
Details about the lawful bases for processing personal data can be found on the Information Commissioner’s website.
The Archives website uses Google Analytics, but does not collect any information which can be used to be identify you.
Google Analytics collects a variety of information in order for us to understand how to make our site better for you. For example, it collects location data down to city level, how often users return to the site, browsers, and mobile and desktop use. Demographic and interests data is also available but this cannot be used to identify you as an individual. Archives anonymises any IP addresses which are collected by Google Analytics.
You can opt-out of Google Analytics cookies.
The information we collect is anonymous.
Find out how to manage and delete cookies.
Security of your personal data
All personal data you provide to us will be stored securely, both physically and electronically, in accordance with our policies. We have an information security process in place to oversee the effective and secure processing of your personal data.
In addition, we (or processors acting on our behalf) may also store or process your personal data in countries outside the European Economic Area but only where we are assured that technical and legal safeguards are in place. We have put in place technical and organisational security measures to minimise the possibility of the loss or unauthorised access to your personal data.
Further information about how we process your personal data, details about your rights and who to contact for queries can be found on our privacy notices for the public as follows: